Registration Procedure

ON-LINE REGISTRATION FORM

The registration is complete if and only EAAE membership is active and registration fee is covered. During the on-line registration you will be required to put your EAAE member ID.

     

Registration Fee Early
until May 31, 2020		 Late
from June 1, 2020
Congress Participant € 400 € 500
Congress Participant – Ph.D. student € 250 € 350
Accompanying Person € 200 € 250

Registration fees include 21 % VAT.

Note: Payments must be received by the corresponding deadlines, otherwise the subsequent rate will be automatically applied.

The registration fee includes:

  • Access to Scientific Sessions
  • Welcome drink on August 25, 2020
  • Get together party on August 26, 2020
  • Thursday's Party on August 27, 2020
  • Gala dinner on August 28, 2020
  • Field Trips on August 27, 2020
  • Congress Materials
  • Refreshments, Lunch

 

The registration fee for Accompanying person includes:

  • Welcome drink on August 25, 2020
  • Get together party on August 26, 2020
  • Thursday's Party on August 27, 2020
  • Gala dinner on August 28, 2020 

Field Trips for Accompanying person can be purchased for 20 EUR.

 

HOW TO REGISTER

To register for the Congress, please fill in the on-line Registration Form.

First fill in the Personal Data Form and continue with registration by choosing the registration fee. During the registration process, you will receive a password. Your password is the same for all on-line forms (registration, accommodation).

For group registration (more than 10 participants), please contact the Congress Secretariat at email address [email protected]. 

 

METHODS OF PAYMENT

Registration fees must be paid in EUR by one of the following methods: 

  1. Credit or Debit Card

For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club. 

  1. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the on-line form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.

Please note that bank transfer payments will only be accepted by August 11, 2020 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System. 

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

 

CANCELLATIONS AND REFUNDS

The Congress Secretariat must be notified in writing by e-mail at [email protected] in the event of the cancellation of the registration. Cancellation by phone call will not be accepted. The appropriate refunds will be made after the Congress. 

The following cancellation conditions apply:

Cancellations received

Refund

Before June 21, 2020:

full refund of the registration fee, handling fee of 30 EUR will be deducted

From June 22 - July 23, 2020:

50 % of the registration fee

From July 24, 2020:

no refund

If a change or cancellation made by a participant in registration or accommodation results in a refund, GUARANT International reserves the right to charge a 30 EUR handling fee.

Name change

If you are prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be reported in writing to the Congress Secretariat. A handling fee of 30 EUR will be charged for each name change. No name change will be possible after July 24, 2020.

 

VISA REQUIREMENTS

Invitation letters for visa purposes can only be sent to participants who have completed the registration process. Further information regarding visa requirements can be found here.